Tools we love to use

“A man is only as good as his tools”, or so the saying goes! And we couldn’t agree more. As a hybrid workplace, The Administration Agency embraces several tools that help make life easier and improves collaboration. This month, I want to introduce you to one of my favourites – ClickUp. No, this isn’t a sponsored post! I’m a busy business owner and love sharing when I find ANYTHING that helps make things easier, faster or more streamlined – and ClickUp does all that and more!

Finding the right tools to enhance productivity is crucial in a digital world. And there is a lot out there. Honestly, it’s overwhelming to sift through dozens of software/tools/apps/websites and decide what fits your unique situation best.

You could make the argument that most business tools in a particular range (email marketing, CRM, etc.) have very similar goals (think streamlined operations, effective task management, and seamless collaboration) and that choosing one is just that… pick the one that you seem to gel with best! This is true to some extent, but it also pays to research beforehand to see if a particular product has the necessary features. This is especially true if you’ll make a financial investment or a sizable time investment to set it up.

Why we chose ClickUp

When selecting a project management app for The Administration Agency, I poured myself a big pot of tea and went down the Google rabbit hole searching for “best project management app for small business” Let me tell you – that’s NOT for the faint-hearted.

So what made ClickUp stand out?

  • Comprehensive feature set – covers all aspects of task management, from creating to assigning, tracking progress, and monitoring deadlines.
  • A user-friendly interface – this is very subjective, but I’ve found that team members are to adapt quickly
  • Integration – ClickUp has extensive customisation and integration options

ClickUp is details driven


ClickUp has proven to be a game-changer in streamlining my agency’s operations. With ClickUp, I can create projects, tasks, and subtasks effortlessly, knowing nothing is falling through the cracks.

All team members can set due dates, add priorities, and assign tasks which helps us maintain accountability and meet deadlines.

My favourite is using the Gantt charts view – I’m a visual person, and visualising our workflow and pre-empt bottlenecks has been a game-changer – no more nasty surprises!

TAA TIP: Nothing, and I mean nothing, will make you feel like you are in Big Boss Lady mode more than looking over you and your team’s progress of a big scary-looking project, knowing that because you’ve set everything up, it’s ALL under control! Bliss!

Time-saving = Cost saving


Yes, there is an ongoing monthly investment for ClickUp. But… you have to consider the time you save by using such a powerful tool.

As an all-in-one platform, ClickUp eliminates the need for multiple apps and tools, resulting in significant savings in subscription fees. Then there are ClickUp’s automation features, do not underestimate what a boon for productivity these are.

By automating repetitive tasks, such as task creation, reminders, and notifications, we save valuable time and can focus on more strategic activities.

Efficiencies = cost savings + happy clients and team members.

Seamless Collaboration


ClickUp provides a collaborative environment that fosters teamwork and boosts productivity. With features like real-time commenting, file attachments, and threaded conversations, my team can communicate effortlessly within the app, reducing the need for messy back-and-forth email exchanges.

But that’s not all. We can further centralise our operations and work seamlessly across different platforms because of ClickUp’s integrations with communication tools like Slack and Google Workspace.

Communication tools – yep. Time-tracking software – got that too. Need cloud storage – not a problem. ClickUp effortlessly connects with our existing tools, creating a unified ecosystem.

Integration = Less hassle of constantly switching between applications + consistent data processes.

The super-big-boss-lady-benefits


Now for the really fun parts. ClickUp has robust reporting and analytics features that provide valuable insights into team performance.

At a glance, I can identify areas for improvement. I can see who or what is falling behind and why. Dig a little further and I can figure out solutions to overcome this.

This is what making data-driven decisions looks like. This is what an investment in incredible tools can do for your business.

ClickUp has become an indispensable tool for The Administration Agency. It’s helped enhance efficiency, improve collaboration, and contributed to the growth of our business. We love using its wide range of features – bringing significant long-term cost-savings and improved collaboration between the team.

Perhaps you’re a new business just starting and are unsure if a tech solution like ClickUp is for you. ClickUp has been an excellent fit for us, but it might not be the most suitable solution for your business.

We love what we do at The Administration Agency. We’re proud of the businesses we’ve helped grow. If you would like to book a complimentary chat, we can discuss what your unique business needs are and find solutions that will set you up for future growth. Book that chat here.

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